■ Optional Program Fee
- Detailed information of optional programs is now available.
- IARS Seoul Conference offers three optional programs for participants.
- Welcoming Reception on July 14th: Reception is offered to participants following the opening ceremony. Registered participants may enjoy the event with no extra charge. However, participants without conference registration is subject to extra payment of 50,000 KRW.
- Conference Dinner on July 16th: Seasonal Western Course Menu will be provided.
- Excursion Program on July 18th: A guided walking tour to the Civilian Control Zone (CCZ) near the Demilitarized Zone (DMZ) is planned. Click HERE for the detailed program.
- Anyone wishing to participate in the excursion program on July 18 is requested to (1) complete payment by June 16, 2025, and (2) submit a copy of their passport via email (iars.seoul.2025@gmail.com) at their earliest convenience.
- Any individual desires to participate in an optional program may register for each event with a separate fee.
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Optional program fee rate (subject to change depending on the final contents of program) :
Registered Participants / Accompany Non-registered Welcoming Reception (14 July 2025) ₩0 ₩50,000 Conference Dinner (16 July 2025) ₩60,000 ₩70,000 Excursion Program (18 July 2025) ₩100,000 ₩150,000 ■ Accommodation Payment- Full payment must be made by June 27, 2025 to keep your reservation active due to the venue's cancellation policy.
Roome Type Rate per night per room (including 10% VAT) Calculation of Total Amount of Online Payment Standard Series (Double, Twin) ₩108,900 ₩108,900 x Number of nights x 3.4% Transaction Fee Deluxe Series (Double, Twin) ₩133,650 ₩133,650 x Number of nights x 3.4% Transaction Fee ■ Cancellation Policy - Full payment must be made by June 27, 2025 to keep your reservation active due to the venue's cancellation policy.
- Cancellations of the optional program fee made on or before June 30, 2025 (KST) will be fully refunded. Cancellations received between July 1 and July 6, 2025 (KST) will be eligible for a 50% refund. No refunds will be issued for cancellations made on or after July 7, 2025 (KST), or in the case of no-shows. All cancellation requests must be sent in email directly to the Seoul Secretariat at iars.seoul.2025@gmail.com.
- Cancellations of accommodation made on or before May 19 (KST) can be processed free of charge. However, for cancellations made on May 20, a penalty of 50% of the first night’s room charge will be charged. For after May 20, additional charges may apply based on the venue’s cancellation regulations. Cancellation requests can be made through the Seoul Secretariat at iars.seoul.2025@gmail.com.
